Procedure for issue of Transcript Certificate

• Requester shall send a request for issue of Transcript Certificate to the Assistant Registrar (Academics), NIT, Uttarakhand through letter/by email on [email protected]
• Photostat copies of all the semester grade sheets should be attached with the request.
• The Transcript will be issued to the Institute/Agency within seven to ten working days from the receipt of the request.
• Payment receipt of Rs. 3000/per copy should be attached.

Procedure for issue of Duplicate Certificate Rules:

• The certificates such as Degree Certificate, Grade Card, Provisional Degree Certificate, Leaving/Migration Certificate and Character Certificate are issued only once to the students. These certificates in duplicate may be issued only for genuine cases, if the original certificate(s) is/are really lost or stolen or damaged.
• The duplicate Degree Certificate will be signed by the Registrar and the Director & Chairman, Senate NIT Uttarakhand. The duplicate Degree Certificate will be prepared same as original one except for the signature of the Chairman, Board of Governors. In place of the signature of the Chairman, Board of Governors, Sd/-- will be written on the Degree Certificate.
• The duplicate Grade Card will be issued by the Assistant Registrar (Academic). The duplicate Grade Card will be prepared same as original one except the inscription of ‘DUPLICATE’ on top of the duplicate Grade Card.
• The duplicate Provisional Degree Certificate, Leaving/Migration Certificate and Character Certificate will be issued by the Associate Dean (Academic). The duplicate Provisional Degree Certificate, Leaving/Migration Certificate and Character Certificate will be prepared same as original one except the inscription of ‘DUPLICATE’ on top of the duplicate Certificate.

Procedure

• Register an FIR (First Information Report) for loss/theft of the certificate(s) to the nearest Police Station.
• In case of Degree Certificate/Grade Card/Provisional Degree Certificate, advertise the loss in a National Daily furnishing the details of the Degree Certificate/Grade Card/Provisional Degree Certificate and the full address of the candidate with a request for return of the document if received within a reasonable period. After waiting for 15 days apply with the newspaper cutting.
• An application (Available on Institute website) duly signed by the candidate for duplicate certificate(s) should be submitted to Dean/Associate Dean (Academic), NIT, Uttarakhand along with following documents:
• Copy of FIR (First Information Report).
• The full sheet of the copy of the advertisement published in a newspaper regarding the loss should be enclosed for verifying the date of issue, name and page number of the newspaper.
• A non – traceable certificate issued by the Police official duly signed by the Inspector or Sub - Inspector with round seal (from the area in which the candidate lost the certificate) by mentioning Crime and Occurrence Sheet Number and Date. (Format of affidavit given in the application form).
• The Demand Draft of the requisite fees for making duplicate certificate (s). The Demand Draft should be in favor of The Director, NIT Uttarakhand drawn on any bank at Srinagar (Garhwal).
• An Affidavit on a non-judicial stamp paper duly signed on the prescribed stamp by the Notary Public (original). (Format of affidavit given in the application form).
• Photocopies of the lost or stolen documents. (if available).
• Photocopy of an ID Proof (PAN Card/Aadhaar Card/Driving License/Voter ID Card).
• Above formalities are not required in case one is applying for issue of duplicate certificate(s) on account of mutilation of certificate(s). Then candidate is required to attach mutilated certificate(s) with his application and Demand Draft of the requisite fees for making duplicate certificate(s).
•  Fees/Charges for making duplicate certificate is as under:

Processing Time:

Minimum 5-6 weeks after receipt of application along with all mentioned documents and Demand Draft of the requisite fees. In case of mismatch/ incomplete documents, the issue of duplicate certificate(s) will be further delayed. Duplicate certificate(s) will be issued only after due verification and the institute is convinced that the request is genuine.